Essay Guideline

How to write a thank you letter to use after an interview, a phone interview, or even to someone who passed your name on to a hiring manager is an art that is not taught as often as it should be by placement services and others who help job seekers with finding jobs. They always cover the basics of resume writing, interview preparation, cover letter writing, how to create a reference sheet, and even how to prepare a salary history, which isn’t even required that often, but how to write a thank you letter is a subject that should be covered. It is a necessary skill that puts the capstone on the interview or other contact you had, makes you appear to be thoughtful and intelligent, and puts you above the crowd.

Some hiring managers are so swamped with resumes and cover letters when they post a listing on an online job bank or run a newspaper classified ad that they look for reasons to discard resumes. Having five hundred resumes in your email in box can be quite intimidating. Some hiring managers have been known to send out an automated response to all applicants letting them know that the resume was received. They will then sit back and wait for further communication. If an applicant knows how to write a thank you letter they have a jump on the competition immediately.

How to do it? As in all formal correspondence it should be block formatted with proper spelling, addresses and salutations. Keep it shorttwo or three paragraphs. In the first paragraph express your primary purpose by thanking the person you are writing to for their time and consideration. Business people are busy and time is a valuable commodity. In the second paragraph restate one or two key job skills you can bring to the position. Remind the reader as to why you are a good candidate for the job. In the third paragraph, thank the reader again, and reiterate that you are available by phone, email or in person should they have further questions. End with the traditional business ending “sincerely yours”.

An example of how knowing how to write it occurred with one job seeker a few years ago at a business brokerage in the Midwest. This job seeker was already working as a part-time telemarketer. She was competing for a full-time office manager position against two other. One of the men had a bachelors degree and the other was about to receive her bachelors. Both had several more years experience in office administration Obviously the other candidates were more qualified than the first applicant, but she knew how to write a thank you letter, and proved it. After her interview with the company owner, the managing broker and the old office manager (who was retiring and helping choose her own replacement) the fist candidate composed a thank you letter. She then printed out individualized copies for each person she interviewed with mailed them that evening. When the interviewers received them the next day they were impressed with her thoughtfulness and adherence to protocol. Despite the fact that the other two applicants were more qualified, she was hired. The fact that she knew how to write one probably got her the job she was seeking.

Many hiring managers will interview multiple candidates and only hire from those who send thank you letters. Some studies have shown that only one in ten applicants see the importance of thank you letters, so it should be obvious that if you know how to write a thank you letter you have a very important job skill.

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1) Set aside some time, even if it’s just an hour every day looking for jobs. If you do it in the morning, it’ll make you feel better later in the day, as you’ll feel you are taking steps towards your job-hunting process. If you have a partner, they will appreciate it too, knowing you are making good use of your time.

2) Customize your resume for each job that you’re applying for, writing in greater depth about the skills required for the job. This will bring greater prominence and attention to the employer.

3) Make sure that you have all the buzzwords on your resume, as agencies mainly identify candidates through searches.

4) Follow-up by calling a dozen agencies each day, just to remind them that you are still available. Although your resume will come up when the agency does a search, so will hundreds of others, and you want to make sure that the agencies consider you first for jobs that have come in that day.

5) Monitor as many of the job boards as you can, and resend your resume each time a new job comes up that matches your skills, even if the particular agency already has your resume.

6) Keep your resume to 2 pages in length, as no one wants read a 10-page resume when they have hundreds of others to read. Make sure you have a summary of your skills on the front page. Remember that this is a sales document. If you want to impress further, make your resume a Brochure, as this will stick out from the crowd plus show that you work in a professional manner.

7) Show your resume to as many friends as possible for their comments, and ask agencies for their comments as well.

Send out a fresh online batch of resumes to extra agencies each week. More and more companies operate with Preferred Supplier lists, and if you are not on the books of the Preferred Supplier agency, you will not be considered. Therefore, it’s suggested that you be on the books of as many agencies as possible.

9) Don’t rely strictly on agencies, but use your own contacts. Call up or email your old companies, bosses or fellow workers to see if there are any opportunities they might provide.

10) Get in touch with all the old colleagues that you are still in touch with to find out if they are aware of any work that may be going on at their companies. If you’ve lost touch with many of the people that you worked with, use reunion sites like NamesFacesPlaces to see if any old colleagues who might be registered could help you find work.

11) Find something else to do with your spare time, which may become useful in the future. Learn a new skill or build your own website. Once you’re back in work, you’ll wish that you had made better use of your time.

12) Attend networking events such as those organized by the PCG or the BCS. Perhaps you could organize a reunion or other event. Schedule a time to get together for drinks with colleagues who worked at a particular site with you. The people you invite will invite others and as they may have similar skills to you and may know of some work going at the companies they work for.

13) Look in on IT discussion web sites where you will find people with the same problems. Here you can learn and share advice. You may also get encouragement after talking to some people who were out of work but have managed to get jobs. Ask them how they did it.

14) When you finally get an interview, remember to prepare well for it. Make sure that you reacquaint your self with the subject matter. Ask one of your friends with similar skills to interview you first so you can better prepare yourself. There’s nothing worse than failing an interview that you feel you should have landed, due to lack of preparation.

15) And lastly, don’t give up. It’s difficult to keep repeating and doing the same things on a daily basis without immediate results, but your perseverance will pay off in the end.

Gerry McLaughlin has fulfilled every role in Software Development from Trainee Programmer through Systems and Business Analysis, Project Leader and Manager, Systems Manager and Chief Information Officer with a department of 80 people. Tens of thousands of IT Contractors visit http://www.ITContractor.com each month to keep themselves in touch with the market.

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Well, if you want to make sure a prospective employer reads your resume, the objective statement can be more than special: It can be critical.

If you are in the market for a new computer and a salesperson asks you what features you are specifically looking for, you may spout off a few details, such as: 512KB RAM, 160 GB hard drive, flat panel monitor, wireless optical mouse or any of a dozen other desired features. The salesperson is much better equipped to find a computer that matches your description if you provide the right kind of information.

The same is true of an objective statement. If you don’t use one, an employer might not be able to figure out what type of position you are seeking.

Do not assume your resume is clear and to the point. Do not assume your cover letter will be able to convey everything, either. The cover letter might not even get read. Even if it does get read, it could very easily get separated from your resume. If that happens, the employer has no lead-in to your resume and it has to stand alone.

It is for this reason that the objective statement becomes critical.

Are you interested in getting hired for a specific position or are you ok with interviewing for any position an employer has available? Most people are relatively specific about the kind of work they want to do. You probably are, too.

That means the employer needs some direction from you.

The objective statement tells the employer what you are interested in. A well written objective statement does it in a way that lets the employer know what you can do for them, too.

What can an objective statement do for you?

It can:

Arouse interest in the rest of the resume

Inject energy and enthusiasm

Express your desire to contribute to the organization

Articulate your knowledge of one or more aspects of the company

Use the objective statement to garner interest in the rest of your resume. Be specific and target every word to the position desired and the employer’s needs.

Employers are not mind readers. They need assistance in making sure your resume is read by the right people for the right job. Your willingness to clearly identify the position you are seeking may make the difference in you getting a phone call for an interview, or your personal history being filed away permanently.

Do it right - and reap the rewards.

~Carla Vaughan

Other articles on Resume-Writing can be found at:
http://www.professional-resume-example.com/resume-related-articles.html

Carla Vaughan is the owner of http://www.Professional-Resume-Example.com, a web site devoted to assisting candidates in the job-search process. She holds a B.S. in Business from Southern Illinois University and has authored several books.

Her blog: http://professional-resumes.blogspot.com/

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